• Executive & Office Assistant (m/f)

for the location London

Your responsibilities

  • Schedule meetings and appointments
  • Booking and planning of travel and accommodation
  • Processing of expenses and liaison with central HQ finance function
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Organize office operations and procedures as well as in-house or off-site activities
  • Coordinate with IT department on all office equipment
  • HR-Partner to update and maintain office policies as necessary
  • Ensure that all items are invoiced and paid on time
  • Manage budgets and invoices, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services

Your profile

  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
  • Proven experience as an Office manager/Administrative assistant, additional understanding of e-shelter processes/structures
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. telco equipment, fax machines and printers)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills in English and German
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements

Help to shape the future in an exciting industry
e-shelter is one of the leading data centre providers in Europe, offering complete solutions for the housing and networking of IT and network systems in a secure, high availability environment. With a presence in all of the major city markets in the DACH region and further expanding in Europe, e-shelter makes effective use of a 300 MW power capacity over a data centre area of 120,000 m² for scalable data centre solutions. As a subsidiary of NTT Communications, e-shelter is part of a global network of 140 data centres. e-shelter’s customers include financial services and telecommunications companies, as well as IT, outsourcing and Cloud service providers.

Are you still interested?

Then we look forward to receiving your detailed application including earliest possible start date and salary requirements (preferably by email) at bewerbung@e-shelter.de.